Accounting Associate

Job Title:  Accounting Associate
Department:  Finance
Reports to:  Director of Finance
FLSA Status:  Non-Exempt
Employment Status:  Full-Time
Hourly Compensation:  $21.92 – $25.76
Deadline to Apply:  September 27, 2024 by 10:00am Eastern
Since our founding in 1901, the Toledo Museum of Art has earned a global reputation for the quality of our collection, our innovative and extensive education programs, and our architecturally significant campus.  And thanks to the benevolence of its founders, as well as the continued support of its members, TMA remains a privately endowed, non-profit institution and opens its collection to the public, free of charge.
At the Toledo Museum of Art, we are dedicated to fulfilling our mission and our commitment to cultivating an organizational culture where every individual feels valued, inspired, respected, and empowered. We believe fostering such a culture requires everyone to work daily at positively enhancing the experience of our team members. We hope all interested in employment here will strive to elevate our mission and our culture!
SUMMARY
The Accounting Associate is crucial in upholding the integrity of all revenue activities within the organization. Key responsibilities include, but are not limited to:
  • Accurately and promptly processing sales, donations, and other receipts.
  • Handling cash transactions with precision.
  • Entering journal entries into the financial system.
  • Reconciling general ledger accounts and income.
  • Maintaining the accounts receivable system.
  • Supporting financial reporting needs for various departments.
Additionally, the Accounting Associate assists the Finance team by providing backup for the Accounts Payable Associate and completing other tasks as needed.
This role requires strong attention to detail, proficiency in accounting practices, and a passion for working in a non-profit environment dedicated to cultural preservation and education.
KEY ACCOUNTABILITIES
Accounts Receivable & Financial Reconciliation:
  • Ensures timely processing of cash receipts by maintaining a log of daily receipts, verifying accuracy of cash, checks, credit card sales and account distributions.
  • Prepares timely and accurate bank deposits. Resolves all check returns and credit card chargebacks. Handles petty cash disbursements for employees and per diem distributions for couriers.
  • Maintains adequate change funds for the revenue generating areas; provides bank bags for parking and special events. Receives, counts and deposits funds after events. Reconciles cash in the safe monthly.
  • Reconciles income received to reports from all Museum revenue centers, including visitor services, retail store and development. Enters and posts batches to the general ledger.
  • Reconciles bank deposits and outstanding checks with the general ledger. Records direct deposits received in the General ledger.
  • Processes weekly internal event invoices. Produces Symphony billing monthly.
  • Maintains Accounts Receivable system (Financial Edge/Excel) and reconciles accounts receivable to General ledger monthly.
  • Provides back-up support for the Accounts Payable Associate.
  • Respond to general ledger questions and creates reports as needed for other departments.
  • Works with department leaders to ensure that appropriate cash handling and deposit procedures are in place for revenue generating areas.
  • Participates in the Museum’s annual audit.
  • Performs other duties as assigned or required.
EDUCATION AND EXPERIENCE
  • Associates degree or equivalent experience in accounting, or related field. Bachelor’s degree is preferred.
  • At least 2-4 years of experience in an accounting or finance role, preferably within a non-profit organization. Experience with cash transactions and reconciliation is highly desirable.
  • Must be organized, detailed, and proficient in Excel.
SPECIALIZED KNOWLEDGE, COMPETENCIES, AND ABILITIES
  • Ability to learn other accounting and database software.
  • Ability to effectively communicate with all levels of the organization.
  • Must have excellent interpersonal and communication skills, with ability to work in a team-oriented environment.
  • Ability to handle a varied workload with outstanding organizational skills and good follow-through.  Must understand the urgency of deadlines and effectively complete time-sensitive tasks. Must be a self-starter able to identify projects/staff in need of assistance during slow periods.
  • Adaptable to a changing environment. Ability to effectively work while experiencing change in work structure, processes, requirements, or cultures.
  • Able to assist in decision-making by identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for developing appropriate solutions.
RELATIONSHIPS
  • Member of Finance department; reports to Director of Finance; works closely with members of all other Museum departments.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Standard office work environment with related phone, computer, and printer noise. Position requires ability to operate a computer and other office productivity machinery, such as a calculator, copy machine, printer, and phone system; Must regularly handle paperwork weighing up to 10 pounds and sit for long periods of time. May occasionally lift and/or move up to 25 pounds and also push or pull heavy objects and ability to work with a safe.
BENEFITS
  • 20 Days of Paid Time Off Annually
  • 6 Paid Holidays Annually
  • 2 Floating Holidays Annually
  • 3 Paid Volunteer Days Annually
  • Birthday Paid Day Off
  • Medical, Dental, & Vision Insurance
  • 403b Retirement Savings Plan
  • Short-Term Disability, Long-Term Disability, Term Life and AD&D Insurance Plans
  • Paid Parental Leave
  • Pet Insurance
  • Employee Assistance Plan
  • Museum Family Membership
  • Employee Discounts in the Museum Store, Café, Studio Art Classes, & More!
The Toledo Museum of Art provides equal opportunity for employment and promotion to all qualified employees and applicants. No person shall be discriminated against in employment on the basis of race, color, religion, gender, age, national origin, marital status, disability, sexual orientation, veteran status or any other status or condition protected by applicable federal or state statutes. The Museum is committed to maintaining an environment in which all employees are treated equitably and given the opportunity to achieve their full potential in the workplace. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting People & Talent at [email protected] or (567)-666-0387.