Administrative Assistant
Job Title: Administrative Assistant
Department: Northwest Ohio Pathways HUB
Immediate Supervisor: Sr. Director, Community Health Improvement
Hours: 20-25 Hours
FLSA Status: Nonexempt, hourly, remote position, able to come into HCNO office for projects and meetings
SUMMARY: To provide assistance and office support to Community Health Improvement Director, report staff and Pathway’s HUB
POSITION QUALIFICATIONS:
- An Associate’s degree in Business or Health-Related field preferred;
- Previous experience working as an administrative assistant or secretary;
- Exceptional organizational, verbal, and written skills required;
- Must be detail-oriented, able to multi-task in a complex environment;
- Must be able to work with minimal direction & preplan meeting requirements;
- Ability to take minutes or transcribe meeting minutes for Board/Committee meetings;
- Understanding of office operations & working in a team environment;
- Computer Skills- entire Microsoft office suite;
- Must be able to flourish in a fast-paced working environment, understand office operations;
- Must be a self-starter, independent worker, and dependable.
JOB DUTIES & RESPONSIBILITIES:
- Responsible for the infrastructure support for the office of the Sr, Director of Community Health Improvement/Director of Pathway’s HUB
- Independently performing all day-to-day administrative duties as assigned;
- Handle sensitive information;
- Supporting the programs and projects under the direction of the Senior Director;
- Independently carrying out the day-to-day administrative activities of projects as assigned, including working closely with HCNO staff on deliverables for projects;
- Coordinating scheduling, meetings, minutes, and correspondence;
- Coordinating Board, Committee, Task Force meetings, materials, minutes, etc.;
- Maintain contacts lists with addresses/email addresses for annual reports, fundraising, etc.;
- Submit all project-related check requests;
- Review all documentation for accuracy prior to presenting to Senior Director for signature;
- Managing contracts and working with accounting to track all direct expenditures;
- Budget tracking for various funding streams;
- Retain records of transactions, filing, and submission of all required reports and documentation as required;
- Other duties as assigned.
If interested and qualified for this position email cover letter, and resume to Tina Hacker, HR Director at [email protected]
HCNO is an Equal Opportunity Employer. We encourage minorities, women, and qualified candidates with disabilities to apply.