Administrative Assistant

Job Title:                               Administrative Assistant

Department:                         Northwest Ohio Pathways HUB

Immediate Supervisor:    Sr. Director, Community Health Improvement

Hours:                                      20-25 Hours

FLSA Status:                         Nonexempt, hourly, remote position, able to come into HCNO office for projects and meetings


SUMMARY:  To provide assistance and office support to Community Health Improvement Director, report staff and Pathway’s HUB



  • An Associate’s degree in Business or Health-Related field preferred;
  • Previous experience working as an administrative assistant or secretary;
  • Exceptional organizational, verbal, and written skills required;
  • Must be detail-oriented, able to multi-task in a complex environment;
  • Must be able to work with minimal direction & preplan meeting requirements;
  • Ability to take minutes or transcribe meeting minutes for Board/Committee meetings;
  • Understanding of office operations & working in a team environment;
  • Computer Skills- entire Microsoft office suite;
  • Must be able to flourish in a fast-paced working environment, understand office operations;
  • Must be a self-starter, independent worker, and dependable.


  • Responsible for the infrastructure support for the office of the Sr, Director of Community Health Improvement/Director of Pathway’s HUB
  • Independently performing all day-to-day administrative duties as assigned;
  • Handle sensitive information;
  • Supporting the programs and projects under the direction of the Senior Director;
  • Independently carrying out the day-to-day administrative activities of projects as assigned, including working closely with HCNO staff on deliverables for projects;
  • Coordinating scheduling, meetings, minutes, and correspondence;
  • Coordinating Board, Committee, Task Force meetings, materials, minutes, etc.;
  • Maintain contacts lists with addresses/email addresses for annual reports, fundraising, etc.;
  • Submit all project-related check requests;
  • Review all documentation for accuracy prior to presenting to Senior Director for signature;
  • Managing contracts and working with accounting to track all direct expenditures;
  • Budget tracking for various funding streams;
  • Retain records of transactions, filing, and submission of all required reports and documentation as required;
  • Other duties as assigned.


If interested and qualified for this position email cover letter, and resume to Tina Hacker, HR Director at


HCNO is an Equal Opportunity Employer. We encourage minorities, women, and qualified candidates with disabilities to apply.