Controller

PRIMARY RESPONSIBILITY:

Responsible for overseeing the accounting functions of the Foundation, financial reporting, cash control, and ensuring compliance with all regulatory requirements.

SPECIFIC DUTIES:

The following duties reflect management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

1. Supervise the Accounting and Finance administration by overseeing gift receipting and recording processes, including pledges and planned (deferred) gifts, disbursement processing, financial statement preparation, and other accounting and financial areas, such as audit.
2. Work with Fund Stewardship which manages and sets budgets for all endowed funds that provide liaison activities with University budget officers/departments, scholarship committees and donors.
3. Work with Information Technology to manage gift reporting and financial software integration, processing and upgrades.
4. Oversee specific accounting, financial and investment activities and processes including:

• • Maintain general ledger and consolidating entries between Foundation, Real Estate Corporation and the Alumni Association.
  • Ensure accurate and timely general ledger accounting, gift processing, cash disbursements and financial reporting.
  • Manage annual external audit.
  • Responsible for Foundation investment activities, including working with external investment and financial consultants and recording and reconciling alternative investments (hedge funds, partnerships and management fees).
  • Assure compliance with accounting and financial policies and procedures.
  • Supervise all financial transactions and accounting information systems.
  • Recommend and implement cash management strategies.
  • Review and approve disbursements.
  • Act as a liaison with UToledo stakeholders for accounting and financial matters.
  • Work with Development and other groups to provide recommendations that ensure accounting processes are administered appropriately while meeting donor wishes as well as Foundation and financial aid guidelines.
  • Prepare materials for applicable Board committees.

5. Manages budget preparation and maintenance.
6. Serve as a software Administrator for various external banking and investment relationships setting up and managing user id’s, system rights, menus, etc.
7. Act as system Administrator for accounting software.
8. Comply with local, state and federal government reporting requirements and tax filings.
9. Provide back up to CFO.
10. Coordinate and lead special assignments and other duties as assigned.

 

QUALIFICATIONS:

Required:

• CPA with current (non-expired) license or MBA with a degree in Accounting or Finance.
• Extensive managerial experience with consecutive greater responsibility of 10+ years in the area of accounting and financial management.
• Demonstrated ability to successfully manage multiple areas within accounting and finance.
• Demonstrated ability to successfully directly supervise a variety of personnel.
• Demonstrated proficiencies with banking procedures.
• Demonstrated knowledge of preparing financial reporting materials on a regular and timely basis.
• Demonstrated experience working with Board of Directors and/or related Finance/Audit Committees.
• Demonstrated ability to embrace innovation.
• Ability to possess flexibility in a variety of applications (personnel, workload, workday, etc.).
• Demonstrated ability to be a team player and work in a fast-paced environment.
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Desired:

• Knowledge and understanding of University related Foundations including an understanding of CASE gift counting standards, NFP accounting, funding models, etc.
• Familiarity with fundraising and gift processing.
• Supervision of accounts payable, gift processing and fund stewardship functions.
• Demonstrated proficiencies with general investment procedures.
• Demonstrated ability to prepare a Form 990.
• Development and use of Enterprise Risk Management.
• Understanding of requirements for state charity registration filings.
• Understanding of payroll related items such as payroll processing, Form 5500, 941’s, etc.
• Experience managing Real Estate operations (rentals, CAM, accounting).

PERFORMANCE STANDARDS:

• Passion for the institution’s mission, traditions and long-term success. Consistently demonstrate the mission, vision and values of UTF and the University.
• Outstanding written and verbal skills. Must be able to develop interpersonal relationships with multiple constituents.
• Integrity, impeccable ethics, initiative, enthusiasm, and the ability to establish trust and credibility.
• Demonstrate commitment and ability to:
  • Provide quality customer service.
  • Plan, organize and remain accountable for actions.
  • Problem solve utilizing critical thinking skills.
  • Function in a confidential manner.
  • Collaborate with other staff.