SUMMARY OF RESPONSIBILITES:

The position of Controller is responsible for the management of all financial and internal operations of NPI. This position is directly responsible to assure the successful financial and day-to-day operations of NPI and completion of the annual audit. This position is responsible for two primary activities: Financial Controls and Administrative Operations. Financial controls are defined as the activities that are fundamental to assure the fiscal stability of this corporation. Administrative operations activities are to manage the day-to-day operations of the Corporation in a manner consistent with the corporate mission, goals and objectives.

This is a full-time, salaried, senior management position that serves as liaison between NPI and contract administrators. The standard for this position will be that the Controller works at least a 40-hour work week. The nature of the position may require working outside the normal working hours.

This position serves at the direction of the Executive Director to implement policies of the Board of Trustees in carrying out the Agency’s Mission Statement.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential duties and responsibilities include the following. Other duties as may be assigned.

Financial Controls: Financial controls are defined as the activities that are fundamental to assure the fiscal stability of the corporations These responsibilities include:

Present and be the lead on the Performance Committee meeting and presenting monthly financial statements and other financial related reports.
Manage the annual audit process. Coordinate with the selected CPA firm and manage the compliance audit, financial audit, and related workpapers required for the financial statements and the footnote disclosure. Draft the financial statements in collaboration with the auditors.
Prepare the required workpapers and responsible for the completion on the Federal Tax return for the organization along with the Toledo Elderly Care tax return.
Manage the relationship between NPI and the organizations that we have funding with. Ensure that loan covenants are met to stay in compliance with funders. Develop and maintain healthy working relationships with banks and other financial institutions that we have debt with.
Sign and review checks for payment accuracy, and coding accuracy.
Manage any audit requests from grantors such as ODMH or the VA when an audit request occurs.
Responsible for the annual completion of the renewal of the business insurance for the organization. This includes maintaining adequate insurance on all of our properties and assets.
Coordinate with HR Manager on 401(k) compliance and be the Plan Administrator on the 401(k) plan. Oversee compliance of the 401(k) plan. Review of the 5500 and other related items related to the 401(k).
Preparing, monitoring and recommending changes to the corporate budget. Present the budget to the Performance Committee and Board Members for approval.
Monitor the correct application of the operation of a fund accounting system.
Maintaining and managing the Corporate accounts receivable and payable.
Develop, monitor and revise cash management practices.
Maintain corporate checking account(s).
Manages all NPI investments.
Oversee the monthly revenue and expenses in collaboration with Executive Director, Vice President of Development and Operations.
Prepares monthly financial statements for review and approval by the Performance Committee.
Prepares monthly HAP Rental Assistance reports to provide to the VP of Development and Operations. Responsible for the completion of the quarterly financial reporting for HAP for submission to Mental Health and Recovery Services Board.
Prepares monthly ACF, Path, Wellness Center and Peers reports to provide the VP of Recovery Services. Responsible for the completion of the quarterly financial reporting for ACF, Path, Wellness Center, and Peers for submission to Mental Health and Recovery Services Board.
Responsible for the verification of appropriate and timely deposit of all NPI and employee funds, including allocation, fee for service or grant receipts; and, simplified employee pension funds, payroll deductions, and automatic deposit.
Supervision and training of the accounting department. Develop the employees and encourage professional development.

Administrative Operations:

Responsible for the management and preparation of required reports for the Mental Health and Recovery Services Board, private banks, ODMH, ODOD, with Executive Director or other responsible staff members.
Responsible for the management and preparation of monthly, quarterly and annual reports for the Mental Health and Recovery Services Board, HOPE and the VA or similar funding entity. Review of the HUD programs monthly that are prepared by the Grant and Accounting Specialist.
Responsible for assuring compliance with all contracts as related to reporting, data collection, statistical reports, budgets, etc.
Responsible for the proper procurement of office equipment purchases or leasing of copiers.

Program Policy Development and Improvement:

Participates in staff development.
Carries out policies and procedures of the agency.
Participates in agency-wide projects.
Represents the Board or Leadership Team at various meetings.
Researches program development and implementation.
Coordinates new program development and revision.

ESSENTIAL QUALIFICATIONS:

Thorough knowledge of accounting theory, concepts and practices.
Thorough knowledge of accounting guidelines and procedures of Ohio Revised Code, and generally accepted accounting practices.
Strong mathematical and analytical skills for monitoring accounting records and resolving accounting problems.
Good supervisory skills for directing and coordinating accounting employees.
Ability to monitor and evaluate worker performance, establish work priorities and delegate tasks, and train staff in proper accounting procedures.
Computer literate with ability to utilize advanced Excel and Word.
Leadership ability.
Set an example of professional behavior for team members.
Must seek responsibility and take responsibility for actions of self and subordinates.
Must work to develop and lead a team of professionals that develops a strong sense of responsibility to the corporation and the team.
Excellent written and oral communication skills.
Ability to work independently and follow through on assignments without a great deal of supervision.
Technical competence in the areas of accounting; strategic planning; organizational project design and management, and resource development.
Strong analytical and problem-solving skills.
Ability to work on projects requiring focus to specific details.
Possess a high degree of integrity and confidentiality.
Must illustrate professional work-related behavior.
A willingness to work with all cultures, ethnicities and populations; ability to communicate and work with all levels of staff.
Ability to facilitate group discussions.
Attention to detail and critical analysis skills are required.
Professional approach to activities and relationships with clients, staff, adult care facility operators, property managers, agency staff, and any other persons related to the clients.

EDUCATION/EXPERIENCE

Graduate from an accredited college or university with a bachelor’s degree in business. Bachelor’s degree in Accounting is preferred. CPA preferred but not required.
Four to six years of governmental/fund accounting experience including areas of accounts receivable and payable, payroll/benefits and accounting supervision.

Advanced skills in Microsoft Office software.

LANGUAGE SKILLS:

Ability to read and interpret documents.
Ability to write routine reports.
Ability to speak effectively with the homeless population and employees of the organization.

MATHICATICAL SKILLS:

Ability to add, subtract, multiply and divide using advanced math skills.