Development Coordinator (Administrative Support)


Provides administrative support and maintains an organized, effective and professional operating environment for the Development team.


The following duties reflect management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

  • Manages the day-to-day administrative affairs of the Development Officers, including, but not limited to: composing correspondence, scheduling meetings, providing travel arrangements, answering phones, sorting & distributing mail, ordering supplies, maintaining files, handling reimbursements and credit card statements, and managing event reservations.
  • Assists with the gift and fund agreement process, including drafting agreements, providing critical review, tracking, scanning, preparing agreements for signature, engaging with impacted parties to make/validate changes, and bringing agreements to closure.
  • Coordinates athletic suites and college specific events.
  • In coordination with the Donor Relations team, closely monitors stewardship activities, ensuring that acknowledgement, thank you notes, reports phone calls, etc. are completed in a timely fashion.
  • Drafts correspondence and other written materials. Responds to inquiries and handles constituent concerns by phone, memo, and e-mail.
  • Oversees and manages the paper and electronic filing systems, ensuring that important constituent and other information is being stored appropriately and timely.
  • Serves as backup to the Development Executive Assistant.
  • Other duties and special projects as assigned.


  • Bachelor’s degree or equivalent combination of education and experience.
  • Computer experience and high skill level with Windows, Microsoft Word, PowerPoint and Excel including the ability to transfer and use information between applications.
  • Previous administrative experience in a fast-paced office environment.
  • Exemplary organization and customer service skills with demonstrated professionalism to internal and external stakeholders.
  • Previous non-profit experience and development experience preferred.


  • Passion for the institution’s mission, traditions and long-term success. Consistently demonstrate the mission, vision and values of UTF and the University.
  • Our RITE Values – Respect, Integrity, Transparency & Teamwork, and Excellence
  • Outstanding written, verbal and interpersonal skills. Must be able to develop interpersonal relationships with multiple constituents.
  • Demonstrate integrity, impeccable ethics, initiative, enthusiasm, and the ability to establish trust and credibility.
  • Demonstrate commitment and ability to:
  • Provide quality customer service.
  • Plan, organize and remain accountable for actions.
  • Problem solve utilizing critical thinking skills.
  • Function in a confidential manner.
  • Collaborate with other staff.


Please visit our website for more details and how to apply!