Director of Tutoring Programs

Reports to: Executive Director
Job Classification: Learned Professional
FLSA Status: Full Time; Exempt
This position is Full Time (40 hours per week) and includes health insurance, life insurance, vacation and paid holidays. Starting pay $18-22 per hour depending on experience. We are committed to hiring a diverse and socially conscious workforce.

Purpose: The mission of Partners In Education is to enhance student success through community engagement.

The Director of Tutoring Programs supports the mission of PIE.

This role organizes and manages site coordinators, community volunteers (mentors), teachers, school administrators and students to provide effective tutoring both during the school day and afterschool in two programs, Mentors in Toledo Schools and TutorSmart. These data driven programs ensure that students are consistently improving academic milestones.

Mentors in Toledo Schools provides in school, one on one literacy tutoring for kindergarten through grade three students, four morning hours per day, four days per week, Monday –Friday for each academic-year in area schools. The service will vary in each school based on the academic needs specifically expressed by the faculty and administration. Mentoring/tutoring is led by the site coordinator with a team of trained volunteers. The manager must respect that schools are in a union environment. Literacy materials are provided by the student’s teachers and supplemented by our staff.
Daily sessions are logged into our software application. All data is reported daily to teachers to help them make decisions regarding student progress.

TutorSmart provides out of school time literacy and mathematics tutoring for students in grades kindergarten through eight, four days per week Monday-Thursday during the academic year. The service varies slightly depending on the site, which includes daycare providers and schools. The TutorSmart model utilizes a one-hour rotating program where students are tutored for 20 minutes, utilize special literacy software for 20 minutes and are provided literacy and/or mathematics support and homework help for 20 minutes. The program is led by a site coordinator and includes paid teacher tutors, support staff and volunteers. Teaching materials are provided by the site coordinator in alignment with the software program utilized to measure progress.

The ideal candidate communicates well with teachers & principals and is able to direct a growing team of site coordinators, mentors, tutors and volunteers. Organization and leadership are key in this role.
Tutoring must be seamless; materials coordination must be simple and accurate data collection must be maintained. The Director of Tutoring Programs assures continuous, professional communication between the site coordinators, mentors, tutors, teachers and administrators by daily and weekly emails.

The Director of Tutoring assures that the site coordinators have the materials and tools they need to implement programming, including communication tools to provide all communications and provide substitutes when site coordinators are unable to attend sessions. The Director of Tutoring will keep the site coordinators apprised of all issues relating to the program and operations in all schools and will work to resolve relational issues that arise in every site regarding staffing and support. The Director of
Tutoring must have the technological skills to manage and maintain our website app and train and troubleshoot all data entry vehicles for both tutoring programs. This role develops training for site coordinators and mentors. The Director must be an excellent problem solver and critical thinker as well as be quick to troubleshoot when a challenge arises. The Director is responsible for all data that is collected and assuring that data is accurately reported to all stakeholders.

Primary responsibilities include:
1. Working with schools and education providers to improve student literacy, mathematics, attendance and social emotional development.
2. Directing a team of fifteen or more site coordinators to organize and manage student tutoring sessions and materials for other staff and volunteer mentor/tutors.
3. Working closely with teachers, students, mentors, school system administrators and employees to ensure successful operation of the program.
4. Managing a budget and adhering to grant requirements for expenditures.
5. Resolving challenges that arise among schools, teachers, mentors and site coordinators in a manner that supports teachers, students, parents and the school setting.
6. Monitoring site coordinators’ time and workloads.
7. Being flexible and staying aware of opportunities that enhance or expand the program including recruiting new mentors, site coordinators and evaluateing new schools for the program.
8. Maintaining and updating databases to ensure that collection and reporting of student outcome data is reliable and valid. Working with outside evaluators on data reporting for funders and stakeholders.
9. Working on partnership and fund development to support program sustainability and expansion.

Position Requirements

• Qualified applicant should possess a bachelor’s degree (suggested B.A., B.S in Education, Organizational
Leadership, Management or related field.)

• Reading specialist background preferred. Spanish language speakers and Arabic speakers encouraged to apply.
• Strong management and organizational skills.
• Self-motivated, positive administrator who can work independently as well as part of a team.
• Strong interpersonal skills.
• Excellent, professional written and oral communication skills
• Understands and respects the diversity of families’ economic, linguistic and cultural backgrounds and situations.
• Experience with developing collaborative partners and building relationships with constituents in the community.
• Understanding of K-12 student achievement data preferred.
• Experience serving as an advocate for youth and schools.
• Strong knowledge of computers, technology, social media and web-based tools. Data management and

Microsoft Office Professional mastery are essential.
• Must clear a background check and have reliable transportation to travel between schools.

Organization Description
Partners In Education (PIE) enhances student success by engaging the community in increasing the supports available to students in school and out-of-school through a variety of high-quality youth and parent programs. Partners In Education requires that a criminal history background check be conducted on prospective employees as a condition of employment. Partners In Education of Toledo, Inc. prohibits sexual harassment and discrimination because of race, ethnicity, religion, gender, national origin, ancestry, age, sexual orientation, handicap or disability, or any other basis protected by federal, state or local law.

Partners In Education
1500 N. Superior St., Ste 306 • Toledo, OH 43604 • Ph: 419-242-2122 • Fax: 419-242-2239 • partnerstoledo.org

Job Type: Full-time

Pay: $38,000.00 – $46,000.00 per year

COVID-19 considerations:
All employees are required to wear mask and hand sanitize. Social distance guidelines are strictly enforced. Job seekers may be eligible for the COVID-19 vaccine because of our school partnerships.

To Apply:

Please email resume and cover letter to CEO Michelle Klinger at mklinger@partnerstoledo.org