Full-time Executive Assistant

Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. 

Bittersweet Farms is seeking an Executive Assistant to work full-time at our Whitehouse location.  The Executive Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.

Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver’s license with eligibility to be insured by Bittersweet.  Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.

Responsibilities:

  • Responsible for employee benefit administration and benefit compliance filings
  • Assist with travel and meeting arrangements
  • Maintain reception area and inventory by complying with procedures, rules, and regulations
  • Administrative tasks and support in preparation for and at the Board of Director meetings
  • Provide executive-level administrative support to the Executive Director and Assistant Executive Director
  • Creation and review of contracts and management of contract database for the organization
  • Assist with liability insurance and contract database management support functions
  • Must posses a valid driver license with eligibility to be insured

Skills:

  • Exceptional oral communication as demonstrated through daily interaction with participants and co-workers
  • Excellent written communication
  • Concern for accuracy and detail
  • Posses strong math and analytical skills
  • Ability to handle and maintain confidential information
  • Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software

Education / Experience: 

  • Associate’s degree is required, bachelor’s degree preferred
  • Three to five years’ experience as a professional administrative support
  • Three to five years’ experience in employee benefit administration
  • Must be a notary public, or willing to become one
  • Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database

Physical Demands:

  • Position will sit on a regular basis, with ability to stand as needed
  • Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.
  • Operate standard office equipment
  • May include lifting up to 25 pounds for files, computer printouts on occasion

Benefits / Compensation: 

  • Salaried Employee: 50,000 – 60,000 annually (determined by degree and experience) 
  • Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.