HMIS Administrator (Data Specialist)



Reports to:                              Executive Director, Toledo Lucas County Homelessness Board

Employment Classification:   Full time salary




The Toledo Lucas County Homelessness Board (TLCHB) is seeking an HMIS Administrator to assist in the management and maintenance of the HMIS System.  This critical position will serve as a liaison between homeless service providers and the TLCHB and is primarily responsible for providing technical support, training, and reporting to homeless service agencies.  The HMIS Administrator will inform strategy and build capacity of the TLCHB in accordance with U.S. Department of Housing and Urban Development (HUD), the State and local Continuum of Care (CoC)/Coalition requirements and objectives.




  • Manage participation agreements, governance charters, client consent forms, interagency sharing agreements, system-user agreements and user code of ethics policy
  • Assist partner agencies and end users to ensure data confidentiality, integrity, and security
  • Act as a liaison between CoC, partner agencies, municipality, and other community stakeholders
  • Assist CoC with system performance measures and program outcome reporting
  • Support CoC Coordinated Entry process
  • Assist partner agencies with HMIS-related federal regulations and data standards in compliance with HUD and meeting the data and reporting requirements of HUD/HEARTH Act
  • Review system data quality regularly and conduct related training and coaching with partner agencies as necessary
  • Establish and coordinate training schedules and maintain user attendance records
  • Create and revise forms and other tools to ensure compliance with HUD regulations
  • Actively participate in designated CoC committees and workgroups
  • Attend meetings to educate the public about HMIS data and the state of homelessness
  • Perform site visits as needed to ensure agency providers are in compliance with all policies
  • Any other duties as necessary in relationship to HMIS administration and/or project development, implementation and oversight




  • Minimum of a bachelor’s degree in Information Systems, Computing, Social Sciences or a related field -or- 2+ years HMIS experience
  • Good understanding and competency in relational database management systems
  • Strong project management skills
  • Strong technical, analytical, communication and organizational skills
  • Professional, performance-driven
  • Problem solving and troubleshooting skills
  • Ability to process complex data and information from multiple sources
  • Computer proficient, numerate and adept at learning new and complex software applications
  • Excellent interpersonal skills and written/verbal communication competency
  • Self-motivated with the ability to prioritize, meet deadlines and manage changing priorities
  • High level of integrity and customer focus




  • All prospective candidates should submit a resume and cover letter via email to
  • Must be willing to provide references upon request
  • Salary commensurate with experience, benefits included