Office Manager/Bookkeeper

Partners in Education is an area nonprofit whose mission is student success. We serve school age children and their families through educational programs, resources and by helping other nonprofits be successful.

We are looking for an Office Manager/Bookkeeper to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and office equipment and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of our organization, ensure adherence to company policy and improve company procedures especially day-to-day operations.

Responsibilities

Primary Duties and Responsibilities

• Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.

• Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.

• Provides assistance with donor management record keeping and fundraising including events.

• Work closely with departments, making the CEO aware of issues and/or concerns.

• Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

• Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary.

• Produces reports as required.

• Uses and understands Microsoft Office Suite, Google Suite and other business-specific software.

• Answers incoming internal and external customer calls and provides exceptional customer service by using critical thinking, problem solving and/or forwarding the call to the appropriate department.

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Experience with bookkeeping, receipt and payment tracking
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google applications
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Outlook
• Familiarity with donor management a plus
• Excellent time management skills and ability to multi-task and prioritize work
• Extreme attention to detail and excellent problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Executive Assistant , Bookkeeper or Office Manager of 2-5 years

Job Types: Full-time, Part-time

Pay: $17.20 – $19.20 per hour

COVID-19 considerations:
Some work may be able to be done remotely. Masks are required at our offices until the school system removes their mask requirement. PPE is provided. We adhere to the latest health and safety guidelines.