Special Events Coordinator

Maumee Valley Habitat for Humanity (MVHFH) is a nonprofit housing organization that brings people together to build homes, communities, and hope in Lucas County. Our vision is a world where everyone has a decent place to live. We work toward this vision by building and improving homes in partnership with individuals and families in need of a decent and affordable place to live. 

The Special Events Coordinator is primarily responsible for planning and executing special events to meet revenue goals, steward donors and volunteers, cultivate relationships within targeted neighborhoods and create awareness in the community. The Coordinator also partners with other members of the team in the execution of all aspects of the fundraising process, volunteer engagement, media outreach, and other needs.

Responsibilities and Duties: 

  • Plan, organize, manage, and execute special events including the Playhouse Project, Rock the Block, ReStore customer engagement events, Women Build events, and other events to meet Affiliate goals. 
  • Ensures events are delivered on schedule and within budget and meet revenue objectives 
  • In collaboration with the Corporate Engagement Manager and Volunteer Manager implement strategies for volunteer recruitment, onboarding, and retention of volunteers for Affiliate Special Events. 
  • Engage and coordinate volunteers including orientation, regular communications, training, and other activities to maintain positive relationships and perceptions of volunteer management. 
  • Support the maintenance of volunteer information in the database, such as tracking names, dates, hours, and other key information. 
  • Work with the Communications Manager on the development of marketing resources, brochures, and support materials for events in addition to maintaining and updating information on the website and social media, as needed, to effectively highlight the activities of the events and ensure clear messaging 
  • Engage and coordinate families and homeowners including regular communications, education sessions and other activities to maintain positive relationships and ensure expectations are met  
  • Identifies and solicits prospects for in-kind donations for all events 
  • Work closely with Habitat team to develop and facilitate long-term neighborhood improvement strategies and plans, participate in strategy development and stewardship of organizations working within the focus neighborhood/s 
  • Monitor, evaluate and report back to partners and residents regarding progress towards quality-of-life benchmarks and outcomes 
  • Build and maintain strong partnerships with community-based organizations, community leaders and local government 
  • Organize, promote, conduct and or participate in community meetings, briefings, special events and projects 
  • Support MVHFH’s Development Team in developing applicable proposals and compiling relevant information for reports to funders 
  • Periodically assist in conducting daily Safety talks when volunteers on work site, and ensure completion of Safety Checklist, including relevant documentation executed by volunteers.  
  • Coordinate site inspections on sites and encourage PPE (Personal Protection Equipment) compliance for all volunteers. 
  • Coordinate lunch arrangements for volunteer groups where appropriate. 
  • Comply with all policies and procedures of the affiliate, especially Safety Policies, record retention policies, and youth volunteer policies.  
  • As requested, prepare a proposed budget to accomplish goals and manage the activities to meet the budget. 
  • Other duties as assigned. 

 Qualifications, Certifications and Skills 

  • Minimum of an Associate’s Degree from an accredited college or university or equivalent experience preferred. Minimum High School Diploma or GED required.  
  • Experience in working with volunteers or coordinating activities preferred. 
  • Excellent organizational skills and attention to detail. 
  • Must possess excellent time management skills and ability to coordinate multiple tasks 
  • Knowledgeable in basic carpentry and use of power tools experience a plus. 
  • Willingness to advocate for the mission of Maumee Valley Habitat for Humanity. 
  • Good understanding of philanthropy as it relates to not-for-profit.  
  • Excellent written and oral communications skills. 
  • Demonstrates experience and excellent interpersonal skills to establish, build, and maintain effective working relationships with colleagues, board / committee members, donors, and volunteers. 
  • Self-motivated, ability to work independently with limited supervision, willing to handle concurrent tasks and make appropriate judgments and decisions. 
  • Ability to maintain a high level of confidentiality. 
  • Project management and leadership experience preferred. 
  • Strong critical thinking skills, adaptive, solutions-oriented, and creative problem solver. 
  • Ability to work a flexible schedule including some weekends and evenings as required. 
  • Proficient in Microsoft Office, including Word and Excel, general computer expertise such as email and social media platforms, ability to learn and execute various software databases and systems. Knowledgeable in a CRM software a plus. 
  • A valid driver’s license and the ability to be insured under Maumee Valley Habitat for Humanity’s auto insurance. 
  • Must pass background check including criminal records and sex offender registry prior to offer of employment. 
  • Ability to establish and maintain excellent working relationships with supervisor, co-workers, and other Maumee Valley Habitat for Humanity staff. 
  • Must be able to perform physical activities such as, but not limited to lifting or moving supplies up to 50 lbs. unassisted, bending, standing, climbing, or walking.  
  • Willingness to attend training and conferences as appropriate. 
  • Must have commitment to the Habitat mission and uphold its values and ethics. 

Salary and Benefits include:

  • Starting Annual Salary Range: $42,000 to $44,000
  • Full-time salaried, exempt
  • Healthcare Benefits through a QSEHRA reimbursement plan
  • Paid vacation and sick time off
  • 401k Matching program
  • Hybrid work schedule

To apply:

  • Send resume and cover letter to Erin Baker, MVHFH Development and Engagement Director at [email protected]
  • Position will remain open until filled with priority given to applications received by Friday, June 28
  • Visit https://www.mvhabitat.org/main/work-with-us/ for the full job description