Development Manager

Position is open until filled. Applications accepted online via the linked Indeed posting.

General Summary

The Arts Commission (TAC) is a non-profit organization focused on making our community more vibrant by providing professional opportunities for artists and arts organizations and enhancing the organization’s visibility and impact. Working with the Chief Operating Officer, and Development Committee, the Development Manager implements annual fundraising strategies, including management of the friends campaign, corporate sponsorships, some grant writing and development, especially as related to corporate foundations. This position assists other team members to prepare and submit grant applications. The Development Manager will focus on developing and maintaining positive donor relationships, as well as motivating Board members and volunteers to develop and steward donor portfolios. This position also supports organizational events that celebrate and honor The Arts Commission mission, including fundraising events.

Principal Duties and Responsibilities

FRIENDS CAMPAIGN

• Set timeline for friends campaign.
• Propose donor benefits that offer consistency across all campaigns and activities.
• Propose in person, online and print campaign strategies, including events and individual meetings, and follow up.
• Develop relevant materials and lists.
• Implement strategy in conjunction with the Administrative Coordinator, especially executing personalized friends mailings.
• Follow up with personal donor contacts and renewal reminders as needed.
• Monitor friends’ campaign budget, both income and expense.
• Recommend and make course adjustments throughout the year.
• Assure fulfillment of donor recognition and benefits. May include signage, website recognition, tours, etc.

CORPORATE SUPPORT

• Set timeline for sponsorship campaign beginning in fall.
• Propose in person, online and print campaign strategies, including individual meetings, events, and follow up.
• Develop relevant materials and lists.
• Implement strategy in conjunction with the development committee and TAC staff.
• Coordinate corporate mailings with the Administrative Coordinator.
• Follow up with donor contacts and renewal reminders as needed.
• Monitor sponsorship budget, both income and expense.
• Recommend and make course adjustments throughout the year.
• Assure fulfillment of donor recognition and benefits. May include signage, website recognition, tours, etc.

SPECIAL EVENTS AND FUNDRAISING EVENTS

• Attend and greet donors, offer in-person appreciation to attendees.
• Assure attendee needs and comforts are addressed.
• Set up on-line ticket purchasing mechanisms.
• Coordinate with Events Managers to assure appropriate marketing materials, including email, print, social, and paid ads are developed and distributed.
• Recommend mailing and solicitation lists for special events.
• Assure fulfillment of donor recognition and benefits. May include ticketing, special donor events, signage, website recognition, tours, etc.
• Evaluate opportunities for third party events, taking into consideration relevant factors, such as timing, income expected to be generated, and impact on organization and relationships.
• Execute an agreement with third party fundraisers, clearly outlining responsibilities and expectations for fundraisers and TAC staff.
• Coordinate with Events Managers to assure logistics for events are addressed fully.

GRANTS AND FOUNDATIONS

• Execute applications to corporate and family foundations and assure timely completion of reporting. Coordinate with the Chief Operating Officer.
• Participate in the completion and submission of applications to government grant sources in coordination with the Chief Operating Officer.

DONOR DATA AND CONTACT MANAGEMENT

• Document donor contacts in the fundraising database, including setting ticklers and reminders, and documenting relevant personal information and meeting highlights.
• Supervise the Administrative Coordinator to assure the accuracy of database input.
• Research prospects as requested.
• Assure relevant staff notified of donor interactions as needed.
• Pull lists for all mailings, assessing quality of lists for designated purposes.
• Set appointments for donor meetings with President/Chief Executive Officer, Chief Operating Officer, and other Board or staff as appropriate/needed.
• Prepare materials (electronic or print) for donor meetings, as well as providing relevant donor history or other information to the person(s) going to the meeting.
• Debrief following meeting to establish next steps and timelines for follow up.
• Monitor calendar to assure follow up with donors at appropriate times.

PORTFOLIO DEVELOPMENT AND MANAGEMENT

• Work with TAC Board, volunteers, and staff to develop and maintain personal portfolios of up to ten individuals/contacts. Assure regular TAC-centric interface between Board and staff and those contacts.
• Assist and support TAC Board, volunteers, and staff to make funding asks to the contacts in their portfolio.
• Create an internal “check in system” to assure that volunteers are supported to manage their portfolios.

COMMITTEE MANAGEMENT

• Working with the Development Committee Chair(s), recommend a monthly agenda that includes:
• Reviewing progress against annual goals in monthly reports to the Committee and Board
• Assuring follow through on personal portfolios
• Previews the next three months of significant development activity
• Continually encourage board/committee involvement in fundraising activitiesPreview the upcoming annual campaign calendar and offer feedback on action plans in the last quarter of the year.
• Set a course for the development of a planned giving program.
• Coordinate with other organizational development priorities that may arise, including capital or endowment campaigns.
• Recommend innovative strategies to engage new donors through giving vehicles such as Giving Tuesday. Work with committee to identify trending giving strategies to develop and support.

ORGANIZATIONAL RESPONSIBILITIES

• Attend Board and staff meetings as scheduled.
• Maintain a thorough knowledge about all TAC programs. Represent TAC at public meetings and special events.
• Support all program committees to ensure cross-program integration, and appropriate program planning and goals attainment
• Assure organizational marketing, logo, and branding guidelines are implemented in organizational materials.
• Work to assure that all organizational funds raised and expended are activated cost-effectively and with the greatest impact possible and in compliance with established policies and procedures and legal requirements.
• Take a leadership role with regard to expanding the availability and accessibility of quality arts opportunities and experiences for all members of our community.
• Serve as a professional resource with TAC volunteers, artists, businesses and government communities.
• Other duties as assigned.

Impact on the Organization

Create donor-centered fundraising efforts that result in long-term loyalty and increasing gifts and donor engagement over time.

Qualifications/Knowledge, Skills & Abilities

Education and/or Experience:

• Bachelor’s Degree or higher.
• Experience in the public or non-profit sector preferred.

Communication and/or other skills:

• Knowledge community cultural environment, artists, art, and art organizations
• Excellent written and verbal communication skills
• Knowledge of sound fiscal policy and budget management
• Ability to work as effective member of team
• Demonstrated organizational skills
• Must be proficient in the use of Apple and Windows operating systems, Microsoft Office, and Google Apps.
• Ability to meet project deadlines
• Ability to collect, analyze and report data
• Ability to work well with all types of people
• Ability to be creative and flexible
• Ability to exercise independence and sound judgment in decision-making
• Ability to provide training and oversight to volunteers and staff as may be required

Reporting Relationships

• The Chief Operating Officer and President/Chief Executive Officer provides work direction to this position.
• Works in coordination with the Development Committee.