Assistant Director of Administrative Operations

ABOUT THIS POSITION:

Are you a curious person? A change leader? An innovator? An intrapreneur who can’t help but make things better wherever you are?

As a growing organization, we seek a well-rounded individual who can establish and maintain efficient operational systems to provide outstanding service to visitors, instructors, staff, and volunteers.

The Assistant Director of Administrative Operations is a member of our management team. They will be responsible for implementing the processes and support functions that bring the mission of 577 to life.

This position will establish a new Operations Department at The 577 Foundation. Additional staff may be added as the department evolves.

ABOUT THE 577 FOUNDATION:

The 577 Foundation is an experiential education organization that nurtures innovative ideas and changes to reflect the interests and needs of the community. Over 11,000 people visit 577 annually to take classes, tend gardens, hold meetings, and explore the beautiful grounds.

Mission Statement: Founded by Virginia Secor Stranahan in 1988, 577 is dedicated to preserving the integrity of her historic property. Open to all, 577 is an ecologically-sensitive place that encourages diversity and seeks to foster exploration, experimentation, personal enjoyment and creativity in education.

WE ARE LOOKING FOR SOMEONE WITH PROVEN EXPERIENCE IN:

  • Outstanding project management that spans myriad work functions
  • Stellar customer service and communication skills
  • Creative business innovation and process improvement
  • Being curious and a strong proponent for inclusive multiculturalism

RESPONSIBILITIES:

  • Communications
      • Develop & oversee communications and public relations tactics (e.g. website, e-newsletter, press releases, printed materials).
      • Engage constituents via well-planned outreach/retention strategy.
  • Volunteer Management
      • Take board meeting minutes; maintain archive of meeting minutes.
      • Identify, qualify, train, evaluate, and acknowledge volunteers.
      • Plan and organize board events.
  • Scheduling
      • Serve as scheduling hub for 850 gatherings per year: board and staff meetings, visitor facility usage, field trips, tours, classes/workshops.
      • Maintain and share the staff and master calendars with precision.
  • Resource Management
      • Assist with fundraising strategies, donor tracking, and acknowledgement.
      • Prepare budget requests and conduct basic bookkeeping.
      • Monitor and purchase office supplies and equipment.
      • Lead process mapping and continuous improvement sessions with staff.
  • Technology
      • Oversee usage of RecDesk registration and reservation software.
      • Maintain the Foundation’s contact records, updating them regularly.
      • Serve as point person for staff’s basic software usage.
  • Business Functions
      • Establish, review, and maintain organizational policies/procedures.
      • Provide superior visitor experiences at in 577’s meeting facilities.
      • Operate the Book Center effectively.
      • Monitor and ensure proper insurance coverage.
      • Perform and maintain good electronic and paper record keeping.
  • Functions as part of a staff team and sharing of overall responsibilities.
  • Perform any and all other duties assigned.

SKILLS AND KNOWLEDGE OF A SUCCESSFUL CANDIDATE:

  • At least 5 years of experience in operations and project management. Successful completion of business training or college coursework preferred.
  • Demonstrates a sincere passion for 577’s mission and a commitment to environmentalism, the arts, lifelong learning, and diversity/multiculturalism.
  • Experience professionalizing business operations for an established organization.
  • Curious, flexible, and able to respond to a fast-paced, evolving environment.
  • Excellent, professional interpersonal and communication skills. Able to maintain productive relationships with visitors, staff and community contacts.
  • Unquestionable integrity and ethics. Handles confidential information properly.
  • Accountable, self-directed, action-oriented, and results-driven.
  • Ability to balance being tremendously accurate with being timely.
  • High software literacy within a PC environment using Microsoft Office Suite and various software for scheduling, registrations, donations, invoicing, and marketing/communications (e.g. RecDesk, Bloomerang, MailChimp).

DETAILS:
Full time, exempt, salaried, year-round position. Willing to work 40+ hours per week or more, with the ability to work some weekends, mornings and evenings. Valid driver’s license required.

Competitive salary range, plus paid time off and benefits (health insurance, generous retirement package, professional development).

The 577 Foundation values a professional environment where each employee is treated with respect and dignity. Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age, or genetic information is illegal and will not be tolerated at The 577 Foundation.

REPORTS TO:
Executive Director

TO APPLY:
Email 1) a cover letter demonstrating your passion for 577’s mission and success and 2) a resume outlining how your skills and past experience align with this role to [email protected]. Resume review will commence on 5/14/2021 and continue until the position is filled.

Click here to print a copy of this job description from our website.