Notre Dame Academy, an all-girls, Catholic, 7-12 school is seeking a full-time (40 hrs/week, 11 months, non-exempt) Database and Gift Coordinator.


The Database and Gift Coordinator serves the mission of Notre Dame Academy by supporting multiple functions within the Advancement Department. This position manages the donor/alumnae data management system, recording donor gifts, generating acknowledgement letters, and generating needed reports.


Primary job responsibilities include:

  • Updating constituent records and maintaining accurate data management systems.
  • Recording all donor gifts (e.g., cash, pledges, gifts in-kind) and payments for event registrations.
  • Processing month-end reports as requested and reconciling donor activity within Advancement, and with NDA’s Finance Department.
  • Generating pledge reminders as indicated by donor intent and recorded in the database.
  • Generating donor acknowledgement/thank you letters within 48 hours of gift processing.
  • Creating, maintaining, and executing queries and reports to meet department needs.
  • Serving as the point person for list management and execution for mailings and electronic communications.
  • Assisting with donor research, and providing database support for the Advancement Team.



  • Bachelor’s Degree
  • 4 to 5 years of experience with accounting and data entry
  • Highly developed understanding of and skill level with electronic database systems (preferably Blackbaud/Raisers Edge).
  • Demonstrated proficiency with Microsoft Office, particularly Word, Excel, and Mail Merge tools.


Related Knowledge and Skills

  • Solution-based approach to problem-solving. Forward thinking.
  • Effective interpersonal skills. Ability to establish and maintain cooperative working relationships.
  • Ability to work independently, establish task priority, and meet deadlines.
  • Ability to maintain confidentiality.
  • Detail oriented and organized.


Requirements also include a completion of drug screen and background check. Please email cover letter, resume, and references to:  Melanie Ogrodowski, Director of Alumnae Engagement and Annual Giving ([email protected]). No phone calls, please.