Notre Dame Academy, an all-girls, Catholic, 7-12 school is seeking a part-time (32 hrs/week, 11 months, non-exempt) Database and Gift Coordinator.


The Database and Gift Coordinator serves the mission of Notre Dame Academy by supporting multiple functions within the Advancement Department. This position manages the donor/alumnae data management system, recording donor gifts, generating acknowledgement letters, and generating needed reports.


Primary job responsibilities include:

  • Updating constituent records and maintaining accurate data management system.
  • Managing the database with respect to coding and configurations.
  • Recording payments for event registrations and reporting results as needed.
  • Preparing and proofreading constituent information for reports and publications (e.g., births, weddings, deaths, etc.)
  • Recording all donor gifts (e.g., cash, pledges, gifts in-kind, etc.)
  • Generating pledge reminders as indicated by donor intent and recorded in data management system.
  • Generating donor acknowledgement/thank you letters and submitting to President or Vice President for signing within 48 hours of gift processing, then preparing for mailing and posting.
  • Creating, maintaining, and executing queries and reports to meet department needs.
  • Serving as the point person for list management and execution for mailings and electronic communications.
  • Processing month-end reports as requested, and reconciling donor activity.
  • Assisting with donor research as needed or requested.
  • Providing database support and training for the Advancement Team.



  • Bachelor’s Degree
  • 4 to 5 years of experience with database management
  • Highly developed understanding of and skill level with technology and electronic database systems (preferably Blackbaud/Raiser’s Edge®), and proficiency with data entry.
  • Demonstrated knowledge/experience with Microsoft Office (Word, Excel, PowerPoint, Publisher, Mail Merge).


Related Knowledge and Skills

  • Solution-based approach to problem-solving. Forward thinking.
  • Effective interpersonal skills. Ability to establish and maintain cooperative working relationships.
  • Ability to work independently, establish task priority, and manage time well.
  • Ability to maintain confidentiality.
  • Detail oriented and organized.


Requirements also include a completion of drug screen and background check. Please email cover letter, resume, and references to:  Melanie Ogrodowski, Director of Alumnae Engagement and Annual Giving (, by Friday, February 26, 2021.  No phone calls, please.