Director of Finance at the Toledo Museum of Art

Job Title:  Director of Finance
Department:  Finance
Reports To:  Chief Financial & Operating Officer
FLSA Status:  Exempt
Employment Status:  Full-Time
Compensation:  $93,994 – $117,493
Deadline to Apply:  12:00pm EST on November 13, 2023
Please submit applications directly on the Toledo Museum of Art website http://www.toledomuseum.org/jobs. 
Since our founding in 1901, the Toledo Museum of Art has earned a global reputation for the quality of our collection, our innovative and extensive education programs, and our architecturally significant campus.
And thanks to the benevolence of its founders, as well as the continued support of its members, TMA remains a privately endowed, non-profit institution and opens its collection to the public, free of charge.
SUMMARY
The Director of Finance is a leadership position within the Toledo Museum of Art (TMA) responsible for overseeing the Finance department’s activities and ensuring the development and execution of the institution’s financial strategies. The Director of Finance plans and directs the accounting operations of the Museum to provide meaningful financial reporting and data analysis which helps build a sustainable financial model. The Director of Finance oversees the Finance team, that includes the Purchasing, Accounts Payable, Accounts Receivable Associates and an Accountant. This role works across all departments to ensure that all financial activities and projects are in compliance and appropriately managed.
The Toledo Museum of Art (TMA) seeks to become the model art museum in the United States for its commitment to quality and its culture of belonging. This vision and the ways in which it is operationalized are established in the Museum’s Strategic Plan as well as its integrated Belonging Plan’s goals address our organization’s effort at structural change to promote diversity, equity, access and inclusion. Our organization seeks employees, gallery artists, volunteers and interns who offer diverse perspectives.
KEY ACCOUNTABILITIES
  • Financial Strategy and Planning:
    • Develops and implements financial strategies aligned with the Museum’s mission, vision, and goals.
    • Provide recommendations to the Chief Financial & Operating Officer, Museum Director, and Board of Trustees on financial matters.
    • Works cross-departmentally to ensure understanding of the budget and accounting processes and procedures.
  • Budgeting and Forecasting:
    • Leads the annual budgeting process, working closely with department heads to develop accurate and realistic budgets.
    • Monitors budget performance, identify variances, and recommends corrective actions as necessary.
    • Prepares periodic financial forecasts and cash flow projections.
  • Financial Reporting and Analysis:
    • Produces monthly, quarterly, and annual financial statements and reports.
    • Provides meaningful analysis and commentary on financial results.
    • Performs data analyses, with emphasis on financial modeling, capital projects, revenue generation and expense management.
    • Ensures compliance with accounting standards and regulatory requirements.
  • Cash Management and Treasury:
    • Manages the museum’s cash flow and ensures liquidity needs are met.
    • Monitors and optimize banking relationships.
  • Grants and Fund Accounting:
    • Oversees the financial administration of grants and donations, ensuring compliance with donor requirements.
    • Prepares and submits grant reports in a timely and accurate manner.
  • Financial Controls and Risk Management:
    • Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.
    • Establishes and maintains strong internal controls to safeguard museum assets.
    • Identifies and mitigates financial risks through appropriate risk management practices.
    • Works with external auditors and provides information needed for the annual audit.
    • Ensures compliance with local, state, and federal government requirements.
  • Team Leadership and Development:
    • Supervises and mentors the finance team, providing guidance and professional development opportunities.
    • Fosters a collaborative and inclusive work environment.
  • Performs other related duties as necessary or assigned.
RELATIONSHIPS
Member of Finance Department; reports to Chief Financial & Operating Officer; works closely with members of all Museum departments.
EDUCATION AND EXPERIENCE
  • Bachelor’s Degree in Finance or Accounting with CPA and/or MBA.
  • 7-10 years of broad, progressive accounting or finance experience, with supervisory experience during that time.
  • Experience with and knowledge of nonprofit accounting, including fund and grant accounting, compliance, and reporting.
SPECIALIZED KNOWLEDGE, COMPETENCIES AND ABILITIES
  • Ability to read, analyze, interpret, and visually express and explain complex financial data.
  • High level skills in Microsoft Office Suite, especially Excel. Modeling capabilities and/or experience with Blackbaud products systems preferred.
  • Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams.
  • Excellent organization and time management skills; attention to detail and a commitment to accuracy and transparency.
  • Proficient in accounting software. Experience with Blackbaud products preferred.
  • Familiarity with museum operations is desirable.
WORK ENVIRONMENT
Standard open office work environment shared with co-workers, with related phone, computer, and printer noise. Position requires ability to operate a computer and other office productivity machinery, such as a calculator, copy machine, printer, and phone system. Support given to various departments across campus may result in occasional exposure to uncomfortable weather conditions.
BENEFITS
  • Additional funds and/or support provided for travel, research, association memberships, etc.
  • 25 Days of Paid Time Off Annually
  • 6 Paid Holidays Annually
  • 2 Floating Holidays Annually
  • 3 Paid Volunteer Days Annually
  • Birthday Paid Time Off Annually
  • Medical, Dental, & Vision Insurance
  • 403b Retirement Savings Plan
  • Short-Term Disability, Long-Term Disability, Term Life and AD&D Insurance Plans
  • Paid Parental Leave
  • Pet Insurance
  • Employee Assistance Plan
  • Museum Family Membership
  • Employee Discounts in the Museum Store, Café, Studio Art Classes, & More!
The Toledo Museum of Art provides equal opportunity for employment and promotion to all qualified employees and applicants. No person shall be discriminated against in employment on the basis of race, color, religion, gender, age, national origin, marital status, disability, sexual orientation, veteran status or any other status or condition protected by applicable federal or state statutes. The Museum is committed to maintaining an environment in which all employees are treated equitably and given the opportunity to achieve their full potential in the workplace. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] or (567)-666-0387.