Executive Assistant

Leading Families Home

2283 Ashland Ave. | Toledo, OH 43620

(419) 244-2175 | [email protected] | www.lfhtoledo.org


Executive Assistant


The mission of Beach House, Inc. dba Leading Families Home is helping families achieve independence and economic stability by providing life-changing resources, including mental wellness, education, employment services, and safe, affordable, sustainable housing. Our vision is to build a better future for our community by providing life changing resources.

Beach House Inc., dba Leading Families Home is a 501(c)3 charity serving the Toledo area community for over 100 years. Leading Families Home serves over 1,000 individuals annually, including children. Our environment is challenging, yet collaborative. The Grant Support Specialist will collaborate with like-minded individuals internally and externally dedicated to making a positive impact in our Participant’s lives and within our community.

Job Summary

Leading Families Home values team performance and credits our success to the individual efforts of our dedicated employees to make a difference. As an executive assistant, you will contribute directly to this cause by working alongside our Executive Director and at times the executive staff to facilitate communication and execute planning. We are looking for an individual who takes initiative to expedite the details, thus enabling our company’s leaders to contribute their best performance to achieve organizational directives. As a valued assistant, you will be the foundation for strong performance, efficient processes, and successful outcomes. If you find satisfaction in helping others, organizing, and working as part of a team, this is a promising opportunity for you.

Job Responsibilities

  • Formulate and/or classify various types of materials, financial documents, and business plans to have them readily available for important executive meetings.
  • Act as a liaison between staff members and executive leaders to ensure important information is relayed, escalated issues are flagged and resolved, and mediocre matters are solved by appropriate parties.
  • Keep an organized schedule of events, meetings, travel itineraries, conference calls, and other communications to confidently debrief executives on such plans.
  • Always maintain a professional and candid demeanor to ensure you are behaving in a manner that is in alignment with executive image and company reputation and brand.
  • Participate in standard advisory duties such as sending emails and other electronic correspondences, faxing, copying, scheduling, and running errands.
  • Write, draft, and edit important data such as documents, reports, proof letters, and memos.
  • Document and finalize timecards on a regular basis and have them sent to the Finance department on time.
  • Electronic Filing of Documents

Required Job Skills & Qualifications

Minimum of Associates Degree or 2 years proven experience as an executive/administrative assistant or related position

  • Schedule Flexibility – The position will be primarily remote, but will require some in-office and community responsibilities
  • Superior writing and communication skills
  • Excellent Time management skills
  • Strong organizational skills
  • Extraordinary people skills
  • Working knowledge of Microsoft Office and common scheduling software such as Outlook

Additional Responsibilities

  • Willingly step up to take on new responsibilities or to help a co-worker complete a task.
  • Work collaboratively with fellow employees and other to achieve identified goals and objectives.
  • Communicate effective, both verbal and in writing. Share information and demonstrate ability to listen openly and empathetically to others.
  • Contribute to a positive work environment by treating others with fairness and respect.
  • Support the relationship between our organization and the community by demonstrating respectful, courteous, and cooperative behavior when interacting with Participants, visitors, and other employees.
  • Comply with organization policies and procedures.
  • Contribute to fulfilling the organization’s mission, vision, and core values by implementing them into daily practice.
  • Knowledge of the principles of Health Insurance Portability and Accountability Act of 1996 (HIPAA); Privacy and Security Rules and other Federal and State laws regarding confidentiality and storage of health information.
  • Actively look for ways to assist people.
  • Adjust actions in relation to other’s actions.
  • Effective time management; assess and prioritize tasks and work within deadlines to complete tasks.
  • Repetitive finger movements for entering data into computer.


  • Must have valid Driver’s license, acceptable driving record, and deemed insurable.
  • Ability to read and implement grant agreements and regulations
  • Ability to communicate clearly and professionally (orally and in writing) with team members and funders
  • Must be able to manage one’s time and prioritize tasks despite competing demands
  • Proficient advanced excel skills, and strong knowledge of the Microsoft Office suite

Benefits (full time)

  • Simple IRA
  • IRA Matching
  • Medical, Dental, and Vision Insurance
  • Health Savings Account with Medical Insurance
  • Accrued PTO
  • Merit Increases
  • Note – Some benefits may be available for Part time employees.

 Physical Demands

Physical demands described are representative of those that must be routinely met by an employee to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

  • Ability to lift 25 pounds.
  • Ability to perform job responsibilities in facilities with multiple levels and with/without an elevator or mechanical transportation.
  • Operates a computer and keyboard/repetitive finger movement.

Working Conditions

Working conditions described are representative of those that must be met by an employee while performing the essential duties of this position.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

  • Smoke-free working environment
  • Drug and alcohol-free working environment
  • Weapons free working environment
  • Adheres to Beach House, Inc.’s policies and procedures
  • Acts as a role model inside and outside of the organization
  • Performs other duties deemed necessary for the benefit of Beach House, Inc.

 Beach House, Inc., dba Leading Families Home, is an equal employment opportunity employer that selects the individual who is the best match for a position based on job-related qualifications, without regard to race, color, creed, sex, national origin, religion, sexual preference, age, disability, genetic information, or other protected group status. This position description is not intended to be a completed list of all responsibilities, duties, or skills required for the job and is subject to review and change in accordance with the needs of Beach House, Inc., dba Leading Families Home, and contractual obligations. Like most American employers, LFH does not offer employees formal contracts of employment. Rather all employment is “at will,” meaning that either you or the Company may end your employment at any time for any reason. Rev 2/22