JOB TITLE: Grants Administrator
CLASSIFICATION: Administrative Support
SUPERVISOR: Operations Manager
RANGE: $50-$65,000 based on qualifications and experience
NATURE OF WORK: The Grants Administrator provides critical administrative and programmatic support for the Toledo Lucas County Homelessness Board (TLCHB), and its various internal and external stakeholders. Reporting to the Operations Manager and working closely with the Executive Director and Finance Director, the Grants Administrator performs a variety of programmatic and administrative tasks and ensures the smooth functioning of TLCHB’s grantmaking and administration activities. At the same time, this team member supports our grant partners in navigating local funding competitions and grantmaking opportunities, performs monitoring activities to ensure grant partner compliance, and responds accurately and promptly to staff, donor, and grantee inquiries. In addition, the Grants Administrator performs coordination activities as needed, including event and meeting support, scheduling assistance, and recordkeeping. The Grants Administrator ensures that work is carried in accordance with the TLCHB standards, policies and procedures and ensures the effective and efficient stewardship of resources. Contributes to a positive, results-oriented work environment for TLCHB employees. Normal hours: Monday – Friday.
• Work with Executive Director and relevant team members to develop and execute local funding competitions on all assigned programs, such as the U.S. Department of Housing and Urban Development’s Continuum of Care Program and Emergency Solutions Grants Program.
• Responsible for grant application management to include preparing, writing, and submitting applications while ensuring compliance with grant guidelines and deadlines for all existing grants as well as potential grant opportunities as assigned.
• Researches and identifies funding trends, best practices, and potential sources of support, specifically long-term funding opportunities and partnerships.
• Assists the Executive Director in the development of a strategic plan for grant acquisition and management.
Grant Compliance and Monitoring
• Responsible for monitoring funded partners for compliance on assigned grant programs.
• Responsible for monitoring internal grants and ensuring compliance with the terms and conditions of awarded grants as assigned.
• Provides training to internal and external stakeholders involved in grant-related activities to ensure understanding of grant requirements and processes.
• Maintains organized records of all grant-related documents, including applications, grant agreements, performance reports, and financial reports.
• Develops and manages budgets for grant-funded projects, including cost projections and financial reporting to track grant expenditures and maintain accurate financial records.
• Responsible for compiling and submitting regular reports to grantors as required detailing financial and performance outcomes.
• Works with Executive Director and Finance Director to submit timely draw requests for assigned grants with all required supporting documentation.
ESSENTIAL BEHAVIORS: Highly professional demeanor, ability to communicate effectively and sensitively with funders, community leaders, staff, other agencies, CoC partners and the public. Must be detail, quality, customer, and deadline oriented. Demonstrated competence in budgeting, spreadsheet development, CQI processes, and HUD regulations. Experience with/ability working knowledge of housing and homelessness issue. Demonstrated organizational skills. Ability to be flexible, work independently, be resourceful and take initiative. Knowledge of English or grammar and general offices practices and procedures. Ability to deal with problems involving several variables; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business plans; assess questions and provide information or referral. Abides by agency code of conduct policy. Strives to continuously improve own and agency operations. Incorporates CQI techniques into daily work activities and participates on CQI teams or on CQI initiatives.
EDUCATION AND EXPERIENCE: Prefer Bachelor’s degree in public administration, nonprofit management, social services or related field and three years’ experience. Will accept resumes of individuals who have a combination of education and work experience in public administration, nonprofit management, social services, or related field. Knowledge preferred in HUD, grant writing, and effective in public relations preferred. Strong written and verbal communication skills and the ability to communicate with diverse populations. Must be a proven and successful grant writer. Knowledge of federal, state and local grant funding, including reporting requirements, funding cycles. Experience in managing, monitoring, and evaluating outcomes-based programs. Proficiency with office technologies
(e.g. Word, Excel, Power Point).